Board approves road paving bid; fireworks; and hears golf marketing update

Monday, June 2, 2008

The Holiday Island Board of Commissioners held a lengthy meeting May 28 but only took two brief actions. The rest was discussion and reports.

The board approved Hutchens Construction Co. of Cassville, Mo., to handle the 2008 road paving program, which includes asphalt overlay of 2,916 feet of Indian Wells Drive, 1,340 feet of White Oak Drive and 1 mile of Country Club Drive. Single chip and seal paving includes 1,801 feet of El Dorado Drive, 945 feet of Quail Run Lane, 707 feet of Clover Lane and 2,290 feet of Quail Run Drive.

Hutchens was one of three bidders responding to bid requests, and one of two who turned in a complete bid according to specs. Hutchens' price of $166,884 for asphalt overlay was $1,700 less than Journagan's. APAC/McClinton Anchor did not comply with a bid request to turn in insurance certification.

On the chip and seal paving, Jimmie Jones Excavation withdrew its bid after failing to turn in insurance certification; Hutchens' bid was accepted at $18,186.

The Board also approved support for holding the Fourth of July fireworks again this year, organized by the Holiday Island Chamber of Commerce. The Chamber said it wants the event to be an annual occurrence.

The fireworks will take place on the Fourth, with a rain date on the 5th, at the 9-hole golf course. Activities for families and children will also take place at the Barn and Rec Center.

District Manager Kevin Crosson updated the board on the Capps land boundary lawsuit. As a result of a hearing in May, Circuit Judge Alan Epley sent a letter stating that even with three surveys done, "the Court cannot tell that any survey has been made of the line as required by law." He directed each party in the suit to nominate a master surveyor, and the court will choose one of them to do a new survey, with that party paying the expense.

Crosson said the district will recommend Crafton & Tull (one of the original three surveyors), and that it could cost the district between $20,000 and $40,000 for the new survey.

During public comment, Linda Griswold, representing 260 property owners, read a petition to the board showing support of Rec Center Director Doug Joyce and asking the board to do everything in its power to retain him (see story on page 9). The board took no action on the petition.

Golf Pro Barry Storie gave an update on the golf marketing program. He said he has spent $9,636 of his budget so far for advertising public golf. In May guest rounds were up by 38 rounds, he said, with a revenue increase of $5,000. These figures are probably low due to bad weather, he said.

Coupons for reduced prices, advertised in the local newspapers, visitors' centers and motels are doing well, he said. Although the coupons were not planned for the 9-hole course, Joyce has been accepting them, he said.

He noted merchandise and restaurant revenue are up by $8,500.

Commissioners asked for more detailed reporting of the difference between guest rounds and public rounds.

Storie also said the Pro Shop will start issuing citations in June to repeat offenders of the golf course rules. Marshals will be patrolling 40 to 45 hours a week.

The board discussed replacing the stove in the Clubhouse as per the request of the Homeowners Association (HIHA). HIHA would fund $6,000 of the $8,000 purchase and is asking HISID for the balance.

Donna Putnam said the current stove is old and not functioning well, and the cost of a new stove with a convection oven could be between $12,000 and $15,000 in a few years if the board waits.

Several commissioners objected to the request because it had not been budgeted as part of the overall request for cost-sharing between HIHA and the district for Clubhouse kitchen renovation but had been added at a later date.

"The disturbing part is that this is moving along without an agreement and the cooperation of the board," said Commissioner Fred Pierson.

They also said they did not want to fund the purchase if groups that use the Clubhouse are not being responsible about cleaning up after themselves. They also wondered how a HIHA membership vote to renovate the Clubhouse entryway in 2008 fits into the budget.

HIHA members said they saw getting a new stove as part of the overall kitchen renovation at the Clubhouse for the 2007 year.

The board took no action on the request. Crosson will meet with HIHA officers but will also bring a modified cleaning deposit policy for the board's consideration.

The board retired to executive session for one and a half hours but returned to state "no action was taken."

The board's next meetings are a work session on June 16 and a business meeting on June 23, both at 9 a.m. at the district office at 100 Woodsdale Drive.

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